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Agenda Board Meeting – 2nd draft 2010

SOSORT Board Meeting, Montreal, 19 April 2010,  9.00 am - final proposal

room FORTIN on the 7th Floor

Participants:

Tomasz Kotwicki (President), Theodoros B. Grivas (Past President), Toru Maruyama (Elected President), Stefano Negrini (Secretary), Joe O’Brien (Treasurer), Monica Villagrasa (Board Member), Jean Claude de Mauroy (Board Member), Patrick Knott (Board Member), Fabio Zaina (Board Member), Charles H. Rivard (Local Host), Manuel Rigo (1st Sosort President).

C.H. Rivard and M. Rigo do not vote.

(Provisorial synthesis: Webmaster)

1 - Opening and welcome – T. Kotwicki (1 min.)

2 - Lecture of the minutes last board meeting - S. Negrini:

Motion accepted

3 - SOSORT Statutes – M. Rigo, T. Kotwicki, S. Negrini, P. Knott – results of the premeeting voting, discussion, acceptance by voting point by point of the text of the Internal Regulation Code IRC and the text of changes in the Statutes to be recommended to the General Assembly. (30 min.) Manuel preparing slides with the text, Tomasz preparing slides with results of premeeting vote. [eBooK]

Annual meeting but to maintain quality:  less oral presentation (selection) and more education, workshops & poster sessions

Members of the Board limited to 7: 3 presidents, 1 secretary, 1 treasurer, 2 members

Without vote: Chief editor of Scoliosis journal, Chair of the Membership office, Chair of the Newsletter office, Chair of the Website office

Associated members: same vote rights as active members

Consulting Committee: Founders-Promoters

Other points IRC: approved (see eVote)

4 - Current Meeting – C.H. Rivard, T. Grivas – number and quality of presentations, proposals for Sosort Award, number of participants, invited speakers and special guests, budget of the Montreal Meeting. (20 min.)

Attendees: 80  | membership: 38  | countries: 17 | papers:  59 – lectures: 17

deficit 10,000 $

hotel 25,700 $ | professional service 19,175 $ |materiel 6,000 $ | total 50,875 $

Incomes 40,250 $

President dinner: out to avoid taxes

taxes 13 %

SOSORT paid exceptionally the abstracts

5 - Finances of the Society – J. O’Brien (10 min.)

bank balance

Beginning balance as 4/30/2009:  9,828.24 €

ending balance as of 4/30/2010: 14,303.98 €

Net increase  4475.74 €

 

Outstanding Liabilities

Secretary - Stefania   800 €

Website  70,5 €

 

10 % reserve fund

 

future: cover the awards and abstracts: 5000 €

 

suggestion paypal

6 - Montreal Education Session – M. Rigo (5 min.) on line publication on web?

Discussion reported to Saturday afternoon

7 - Montreal Terminology Consensus Session – T. Grivas – discussion, final list of terms and definitions. (30 min.) everybody preparing slides

Continuous development project, we must take out all the names and give the authors in Reference

Update on the web-site

Scoliosis: Publication only the methodology and a link with the web-site

8 - Newsletter Committee/Office – M. Villagrasa (10 min.) [eBook]

OK great work

9 - Membership Committee/Office – F. Zaina (10 min.) definitions of membership type [eBook]

21 active members | 48 associates members | 1 supportive | 2 honorary members (Chêneau & Lena Schroth)

6 requests to be members

10 - Website Committee/Office – J.C.de Maurroy (10 min.) finances?

slides

11 - Future Consensuses – S. Negrini - proposals: (1) Physiotherapy Prospective Studies, (2) Bracing Prospective Studies, (3) Guidelines for Conservative Scoliosis Treatment, others. Designation of the responsible person and making the schedule (10 min.)

Stefano Négrini - Update guidelines (5 years old)

Prospective studies don't need a consensus

Surface topography, psychological assessment

12 - SCOLIOSIS Journal – T.Grivas (20 min.)

28 papers 2009,

list of emails ?

13 - Future Education – M. Rigo – [A] Education Sessions at Meetings, proposals: (1) Posture and postural disorders, (2) Non-idiopathic scoliosis, (3) others. [B] Education outside the Meetings: ideas. Proposal: Once a year a one day SOSORT course in various places combined with Board Meeting (10 min.) Designation of responsible and schedule.

Early onset scoliosis - Conservative management or surgery - Controversial approach for Barcelona

14 - Future Research – T. Kotwicki – 30 min.

14.1 SOSORT Prospective multicenter studies on the efficacy of conservative scoliosis treatment - discussion, choosing the methodology, choosing the schedule, planning the post-meeting activity, voting. Designation of the Coordinator of the SOSORT Prospective Multicenter Study. Proposals:

Prospective Study on Physiotherapy – J.C. de Maurroy

Prospective Study on Bracing – S. Negrini

14.2           Marie Curie Sklodowska european grants (Josette’s initiative), (informal meeting tomorrow)

14.3         SRS grants (Joe),

14.4          Spine Virtual Physiological Human (Stratos Stylianidis’ initiative)

14.5         Genetic multicenter studies (Tomasz) and others

15 - Future Meetings : when, where (10 min.)

2013 - Chicago - Chair Patrick Knott

16 - Future President, Secretary, Board Members : recommendations for General Assembly (10 min.)

Future Président: Stefano Négrini, future secretary: Patrick Knott

17 - Adjourn

The Members designed at Wednesday Board to fulfill special responsibilities are kindly asked to present (10 min.) their ideas and the schedule of their post-meeting activity in their field of responsibility during the Saturday Board Meeting. The program of the Saturday afternoon Board Meeting will be structured parallel to that of Wednesday: point by point short discussion, voting when needed. Toru Maruyama leading the Saturday Board Meeting.



General Assembly

 

    1. 1. Negrini - Approval of Minutes of previous Board Meeting

 

    1. 2. Kotwicki - Presidential Address

 

    1. 3. Rigo - Proposal of new Statutes

 

    1. 4. Negrini - Proposal of organization of Board Meetings and continuous work through email discussions

 

    1. 5. Kotwicki - President role Job description

 

    1. 6. Negrini - General Secretary role Job description

 

    1. 7. O’Brien - Treasurer role Job description

 

    1. 8. Rigo – Meeting President role Job Description

 

    1. 9. Grivas – Chief-Editor role Job Description

10.  O’Brien - Finance reporting

11.  Zaina – Membership Committee

12.  De Mauroy - Web Site Committee

13.  Vilagrasa – Newsletter Committee

14.  Rigo – Educational Committee

15.  De Mauroy – Prospective Studies

16.  Negrini - New SOSORT Guidelines Committee

17.  Rigo – Barcelona Meeting

18.  Negrini – Milan Meeting

19.  Proposal of new sites for 2013 SOSORT Meeting (Knott, ?)